Topics:

  • What data do we collect?
  • How do we collect your data?
  • How will we use your data?
  • How do we store your data?
  • What are your data protection rights?
  • What are cookies?
  • How do we use cookies?
  • What types of cookies do we use?
  • Privacy policies of other websites
  • Changes to our privacy policy
  • How to contact us

What data do we collect?

Companies Management Systems Ltd collects the following data:

Personal identification information (Name, email address, phone number)

If you are a On Site Selfie user we collect your Location & “Selfie” Photo as you “Clock In” or “Clock Out”. If you are a employer on contractor of ours we also connect Address, Date of Birth, NI Number, Company Name, Company Type, Company VAT Number, Company Registration Number, and photo copies of your certifications.

How do we collect your data?

You directly provide Companies Management Systems Ltd with most of the data we collect. We collect data and process data when you:

  • Register online or update your account information via our web based forms.
  • Register via our app or update your account information via our app’s forms.
  • Provide details usually entered online directly to a member of our staff for entry into our system on your behalf.

How will we use your data?

Companies Management Systems Ltd collects your data so that we can:

Provide secure access to our website & apps.

If your company has access to CMS Hub order features we also collect your data so that we can:

  • Process your order and manage your account.
  • Update you on the progress of your order.
  • Request a quote or quote update from you.
  • Ensure you are eligible to work for us.
  • Pay you any earnings you have accured.

When Companies Management Systems Ltd processes your order or quote, it may send your data to, and also use the resulting information from, credit reference agencies to prevent fraudulent purchases.

How do we store your data?

Companies Management Systems Ltd securely stores your data in a database on our web server.

What are your data protection rights?

Companies Management Systems Ltd would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:

  • The right to access – You have the right to request Companies Management Systems Ltd for copies of your personal data. We may charge you a small fee for this service.
  • The right to rectification – You have the right to request that Companies Management Systems Ltd correct any information you believe is inaccurate. You also have the right to request Companies Management Systems Ltd to complete the information you believe is incomplete.
  • The right to erasure – You have the right to request that Companies Management Systems Ltd erase your personal data, under certain conditions.
  • The right to restrict processing – You have the right to request that Companies Management Systems Ltd restrict the processing of your personal data, under certain conditions.
  • The right to object to processing – You have the right to object to Companies Management Systems Ltd’s processing of your personal data, under certain conditions.
  • The right to data portability – You have the right to request that Companies Management Systems Ltd transfer the data that we have collected to another organisation, or directly to you, under certain conditions.

If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us at our email: Write to us: privacy@companiesms.co.uk

Cookies

Cookies are text files placed on your computer to collect standard Internet log information and visitor behaviour information. When you visit our websites, we may collect information from you automatically through cookies or similar technology For further information, visit allaboutcookies.org.

How do we use cookies?

Companies Management Systems Ltd uses cookies in a range of ways to improve your experience on our website, including:

  • Keeping you signed in
  • Understanding how you use our website

What types of cookies do we use?

There are a number of different types of cookies, however, our website uses:

  • Functionality – Companies Management Systems Ltd uses these cookies so that we recognize you on our website and remember your previously selected preferences. These could include what language you prefer and location you are in. A mix of first-party and third-party cookies are used.
  • Advertising – Companies Management Systems Ltd uses these cookies to collect information about your visit to our website, the content you viewed, the links you followed and information about your browser, device, and your IP address. Companies Management Systems Ltd sometimes shares some limited aspects of this data with third parties for advertising purposes. We may also share online data collected through cookies with our advertising partners. This means that when you visit another website, you may be shown advertising based on your browsing patterns on our website.

How to manage cookies

You can set your browser not to accept cookies, and the above website tells you how to remove cookies from your browser. However, in a few cases, some of our website features may not function as a result.

Privacy policies of other websites

The Companies Management Systems Ltd website contains links to other websites. Our privacy policy applies only to our website, so if you click on a link to another website, you should read their privacy policy.

Changes to our privacy policy

Companies Management Systems Ltd keeps its privacy policy under regular review and places any updates on this web page. This privacy policy was last updated on 10 May 2022.

How to contact us

If you have any questions about Companies Management Systems Ltd’s privacy policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us.

Email us at: privacy@companiesms.co.uk