Voucher - Streamline On-Site Payments
Automate repetitive tasks, improves efficiency, and reduces the risk of errors associated with manual invoicing.
Automate repetitive tasks, improves efficiency, and reduces the risk of errors associated with manual invoicing.
Track on site payments and manage spend
Streamline the management of all on-site payments, from labor costs to material purchases, ensuring every expense is accurately recorded and easily accessible
Gain instant visibility into your site’s financial activities with real-time tracking, helping you stay on budget and make informed decisions
Implement a robust approval workflow that ensures all expenditures are authorized, reducing the risk of unauthorized spending and enhancing financial control
Automatically sync all voucher-related data with your accounting system, minimizing errors and keeping your financial records up-to-date and in sync across all projects
Precision Tracking for Every Expense
Processed
Time Saved
Per Day
Unified System for All Sites:
A single platform where vouchers for all sites can be created, processed, and tracked, regardless of their location. This eliminates the need for separate systems at each site, reducing administrative overhead and ensuring consistency
Real-Time Monitoring:
Provides real-time updates on voucher submissions, approvals, and payments across all sites. This allows financial managers to monitor spending at a glance, ensuring that budgets are adhered to and no site exceeds its allocated resources
Standardized Processes:
Ensures that all sites follow the same procedures for voucher creation, submission, and approval, promoting uniformity and reducing the risk of errors or fraud.
Site-Specific Reporting:
Generate detailed reports for each site, showing all vouchers issued, approved, and paid. These reports can be customized to show data relevant to specific needs, such as material costs, labor payments, or miscellaneous expenses.
Consolidated Overview:
Alongside site-specific reports, the system can produce a consolidated overview, showing total expenditures across all sites. This is useful for upper management to get a holistic view of company-wide spending.
Audit Trail:
Maintain a comprehensive audit trail for all vouchers, with detailed logs showing who created, approved, and processed each voucher, and at which site. This ensures transparency and accountability.
Centralized Voucher Management
Voucher Management, Simplified
Create, view, and manage vouchers in a centralized location
Monitor the status of vouchers throughout the approval process (draft, awaiting approval, approved, paid)
Quickly find specific vouchers using filters and search functionality
Vendor-Specific Vouchers
Manage relationships with local vendors by creating and tracking vouchers specific to each site. This helps in negotiating better terms and ensuring timely payments.
Centralized Vendor Database:
Maintain a centralized database of all vendors and subcontractors across sites, allowing for easier management of contracts, payments, and disputes.
Automated Payments:
Simplify the payment process for vendors and subcontractors by automating recurring payments based on approved vouchers. This reduces administrative workload, ensures timely payments, and strengthens relationships with key partners
The voucher module in the CMS app is designed to help manage and track on-site payments for labor, additional materials, and other site-related expenses. It ensures all financial transactions are documented, approved, and integrated with your project’s accounting system, providing complete financial control and transparency
Absolutely. The CMS app provides real-time tracking of all issued vouchers. You can view a detailed list of all vouchers, filter them by status, date, or category, and generate reports to analyze your site expenses. This helps keep your project finances organized and under control.
To create a voucher, simply navigate to the voucher module in the CMS app, select the type of expense (e.g., labor, materials), fill in the required details such as the amount, vendor, and description, and submit it for approval. The system will guide you through each step, making the process quick and easy
The voucher module is designed to seamlessly integrate with your existing accounting system. Once a voucher is approved, the financial details are automatically updated in the accounting records, reducing the risk of errors and ensuring that all expenses are accurately reflected in your financial reports.
Yes, the voucher module includes an approval workflow. Once a voucher is created, it can be sent to the designated approver(s) for review. They can then approve or reject the voucher directly within the CMS app, ensuring that all expenses are properly authorized before payment is made.
Yes, the voucher module supports multi-site management. You can issue and track vouchers for different construction sites within the same project or across various projects, all within the CMS app. This makes it easy to monitor and control expenses on a per-site basis or at an overall project level.
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